The Secretariat of the National AIDS Commission (NAC) has been established to support the work of the commission. The NAC Secretariat falls under the Office of the Prime Minister with its administrative functions overseen by the Ministry of Human Development. The Secretariat reports to the NAC. The NAC Secretariat will be responsible for facilitating the overall coordination, monitoring and evaluation role of the commission and ensures the effective implementation of the National Strategic Plan.
The Secretariat consists of the:
Executive Director: Vacant, Monitoring & Evaluation Officer: Jamin Castillo, Communication Officer: Arthur Usher and Office Manager: Minerva Varela
Job Title: Executive Director
Reports To: Chair – National AIDS Commission
Duty Station: Belize City
Salary Level: Comparable to Pay-Scale 25
Working Environment: The NAC secretariat offers a team focused, flexible, accountable work environment underpinned by sensitivity, confidentiality and empathy for those affected and infected by HIV/AIDS
Under the Chair, the Executive Director is expected to carry out the following functions of the Secretariat:
The ED will manage the day to day operations of the NAC secretariat and coordinate the implementation of the decisions taken by the NAC and the executive committee. The Executive Director will also serve as the primary technical advisor to the NAC and its secretariat in the development of programmatic areas of the HIV/AIDS National Response and will include policy and legislation, care and support, mitigation, advocacy, resource mobilization, inter-sectoral coordination and monitoring and evaluation.
- Coordinate the national HIV/AIDS response and monitor the progress of the epidemic
- Provide sound technical advice, strategic direction and advocacy to the Commission in support of the objectives, and goals of the Commission for the strengthening of the national response to the HIV epidemic via planning, policy development and programming.
- Coordinate efforts in the development and implementation of the National Strategic Plan and Operational Plan which should be reflective of national priorities and gaps in order to combat HIV/AIDS
- Coordinate and facilitate regular planning sessions with partners in order to monitor the progress and implementation of the national response, identify possible gaps and/or areas for collaboration and strengthening
- Act as the focal point with lead national and international partners, ensuring that their input is well coordinated and falls within the parameters of the national HIV/AIDS strategic framework and plan
- Oversee and guide the Secretariat staff in the development of work plans that include programs and projects in line with the strategies and expected outcome detailed in the National Strategic Plans
- Serve ex-officio on the Executive Committee. Provide technical support to all sub-committees as needed
- Coordinate initiatives to mobilize funds which will help to implement the Strategic Plan and the Operational Plan and to ensure sustainability of the organization, as appropriate and with advice of the Commissioners.
- Manage the day to day operations of the NAC secretariat ensuring that proper procedures and policies are adhered to in accordance to the Standard Operational Procedures of the NAC, and that the overall goal and objectives of the organization is achieved in a timely and efficient manner
- Perform other duties relating to the duties of the Executive Director as directed by the NAC.
- Effective coordination of multi-sectoral programs which strategically address the prevention and intervention of HIV/AIDS in Belize;
- Effective resource mobilization strategies in support of the national response;
- Effective Operational Plans and Progress Reports;
- Effective multi-lateral technical support and communication.
- Excellent oral and written English communication skills; (Spanish is an asset);
- Strong Leadership Skills;
- Ability to work closely in a team environment with a rights-based focus;
- Patient, adaptable and able to improvise and work in an atmosphere that is extremely stressful;
- Excellent interpersonal skills;
- Analytical and conceptual skills to think and plan strategically;
- An understanding of the socio-economic, cultural and political causes of HIV and AIDS and its impacts on the health and development of Belize;
- The persistence, persuasion, intelligence and personal integrity to develop and maintain consensus and support of major stakeholders;
- An open personal style;
- An ability to manage change;
- Self motivated but with the ability to make good use of the experience and effort of others;
- Fully computer literate.
- Coordinate resources/personnel in the Secretariat in the interest of improving the national response;
- Advise, recommend and remind the NAC and sub-committees of roles and responsibilities;
- Orchestrate and advocate for a coordinated national response within the parameters of the national HIV/AIDS strategic framework and plan, among key stakeholders;
- Advise the NAC on the development of programmatic areas of the national response;
- Highlight gaps and/or areas for collaboration and strengthening in the national response;
- Approve all implementation plans related to Communication and Programs, Monitoring and Evaluation and Administration;
- Approve all travel and related costs for the Secretariat
- Conduct performance evaluations for direct reports and recommend performance increments;
- Approve performance evaluations and recommend increments for lower level employees;
- Ensure partner relationships are managed in accordance with the terms and conditions of technical and financial support arrangements;
- Implement the instructions of the Chair of the NAC in the interest of improving the national response;
- Facilitate process of formalizing the SOP of the NAC and revise the same as required.
- Lead the development of an annual Secretariat Work Plan
- Make decisions regarding employee related systems and processes in accordance to the Standard Operational Procedures (SOP)
- Appoint Secretariat staff to act in the absence of other staff members
Required Knowledge, Skills and Abilities
Minimum Education and Professional Requirements
A Master degree in Public Health, Epidemiology or a related discipline with at least five (5) years experience in a senior position in a non-profit advocacy or professional organization, hospital/clinic, government agency or similar type organization;
Decision Making Authority
Employee has the authority to:
The job will require travel (locally, regionally, internationally and evening and weekend hours may be required from time to time. Interaction with the infirmed and those affected/infected with HIV/AIDS may be required from time to time. May perform duties of a sensitive or confidential nature.